eContract Management
Key Functionality
Welsh public sector organisations are able to use the secure and EU compliant xchangewales – eContract Management tool to:
- Create a repository of the organisations contracts and related documentation
- Set-up automatic alerts for contract reviews, re-letting and expiry dates
- Report contract data against key performance indicators (KPIs)
- Improve visibility of sub-contractor performance
- Record and manage price and other variation
- Automate the audit trail and record communications
- Automate conversion from eTendering award to contract
Key Benefits
The xchangewales – eContract Management tool allows Welsh public sector organisations to quickly set-up a secure, online, easy-to-use, database of all documentation within the tender structure (terms, contracts, pricing) of new and legacy contracts.
The tool can be fully integrated with xchangewales - eTendering, xchangewales - eReporting and xchangewales - eVendor Management for ease of buyers and their suppliers.
By having all procurement information stored in one place, including day-to-day communication with contractors and sub-contractors, Welsh public sector bodies are able to easily reference data for reporting; saving time and effort.
In addition, key Performance Indicators (KPI’s) can be tracked to pro-actively manage supplier performance and sophisticated contract reviews can be undertaken by stakeholders via the optional xchangewales -eReview module.
The EU compliant xchangewales – eContract Management tool can help buyer organisations to reduce risk and maintain a robust, automated, audit trail.