Suppliers

xchangewales is a secure on-line system for issuing purchase orders, generating invoices and maintaining supplier catalogues, that will allow every Welsh public sector organisation to order and pay for goods and services at a click of a button.

Any contracted supplier with an Internet connection can access xchangewales and benefit from doing business electronically. There are no fees for suppliers and support is provided for the ongoing use of the system.

The system brings benefits of standardised processes, increased use of best value contracts, paperless ordering with reduced administration. This benefits all suppliers regardless of their size, technical capability or location.

Benefits being:

• the ability to set up and maintain catalogues of products and services ensuring that information is always up to date
• faster payment of invoices, improving cashflow
• reduction in the need for paper documents
• reducing the number of systems dealt with by suppliers, and the costs associated
• reducing transaction costs through electronic exchange of orders and invoices
• greater visibility of available offers, leading to more orders and helping to increase turnover and generate profit
• system set-up and training provided at no cost which will also prepare suppliers to deal with e-enabled clients in wider markets

Further tools are available for those suppliers wishing to integrate xchangewales with their back-office systems. xchangewales also allows users to ‘punch-out’ to individual suppliers’ commercial websites.

The Value Wales supplier relationship team is in place to assist both buyers and suppliers in adopting electronic trading through xchangewales by offering practical advice and assistance throughout implementation.